Community Action Association of Region VI
BUSINESS MEETING
Wyndham Riverfront Hotel
North Little Rock, AR
October 12, 2005 2:30 p.m.

The business meeting was called to order by President Leon Massey. No guests were present. President Massey reminded members that each agency has one vote.

Secretary Carroll Huggins handed out copies of the minutes of the March 4, 2005 Board Meeting. Mr. Manuel DuQue made a motion to approve the minutes. Dorothy Oliver seconded the motion. Motion passed.

Treasurer Tama Shaw distributed the financial report and went over the packet. The report is attached: Balance Sheet as of September 30, 2005 $41,928.73 and the Profit & Loss net income was <$91.57> for the period January 1, 2005 – September 30, 2005. 120-125 registered for the conference. $5,000.00 donation to the Louisiana State Association for Hurricane Katrina Relief. $5,000.00 donation to NCAF. We are in a good financial position. Next conference is planned for Fort Worth, TX. Audit is complete, no questioned costs. A motion was made by Mr. Carl Smith to approve the financial report. The motion was seconded by Mr. Odell Gunter. Motion passed.

A motion was made by Mr. Manuel DuQue to approve the donation of $5,000.00 to the Louisiana State Association for the Hurricane Katrina Relief effort. The motion was seconded by Ms. Phyllis Fry. Motion passed.

President Massey discussed correspondence received since last meeting. He received a letter from Ms. Jane Killen thanking the association for the $5,000.00 donation for the Louisiana Hurricane Katrina Relief effort.

A motion was made by Ms. Dorothy Oliver to approve an Audit Engagement Letter for FY 2005 with Saunders & Associates. The motion was seconded by Ms. Tama Shaw. Motion passed.

President Massey reported that the board had approved Ms. Karol May as chair for the Professional Development Committee and Mr. Bill Powell as chair for the Marketing & Publicity Committee. He said there were no movements in MOU updates. The board discussed disaster relief in the state present. General consensus was that FEMA was not performing well and it was feared that color could be involved. He also stated that the board had discussed and voted down the proposed two full conferences per year.

Ms. Tama Shaw made a motion to not change our number of conferences each year. The motion was seconded by Mr. Manuel DuQue. Motion passed.

Under Committee Reports, Membership committee reported current membership by state: Arkansas 16, Louisiana 43, New Mexico 8, Oklahoma 20, and Texas 44. The By-Laws Committee reported no changes. The Professional Development Committee has a new chairman as of today, Ms. Karol May. Items discussed under Marketing & Publicity Committee were the designing of a web page for Region VI CAA, establishing a newsletter and annual report. Mr. Bill Powell will be the new chairman. The Planning/Conference Committee discussed the planning meeting tentatively planned for March 2006 and the October 2006 conference in Ft. Worth, TX. Mr. Odell Gunter made a motion to accept the committee reports. Ms. Dorothy Oliver seconded the motion. Motion passed.

Under Regional Representative Reports Mr. Bill Powell, NCAF Representative reported that Mr. David Bradley would be present tomorrow at the CAP-PAC breakfast to give a legislative update. He requested everyone to participate in the auction. Join CAP-PAC! Membership is from January 1-December 31 each year.

Mr. Carl Smith, CAP Representative stated that Mr. Manuel DuQue is now the CAP Treasurer. The 2005 CAP Conference is moved to Miami, FL on December 7-10, 2005. The 2006 CAP Conference is planned for Orlando, FL. CAP membership was 800 in 2005. He said that the National Head Start Association will use David Bradley to help with their lobbying effort. He said that changes in the new Head Start legislation contradicts CSBG regulations. CAP is having a meeting on Friday in Chicago, IL to receive Community Action input.

Ms. Phyllis Fry made a motion to approve committee reports. The motion was seconded by Ms. Mammie Parks. Motion passed.

Under Open Forum it was noted that we were approving expenditures after the fact. It was requested that the By-Laws Committee look into approving budgets before funds are spent and ratifying rather than approving expenditures.

Chairman Massey called for a motion to adjourn. The motion was made by Mr. Carroll Huggins and was seconded by Mr. Carl Smith. Motion carried.