Community Action Association of Region VI
BOARD MEETING
Wyndham Riverfront Hotel
North Little Rock, AR
October 12, 2005 9:00 a.m.

The meeting was called to order by President Leon Massey. Mr. Carroll Huggins conducted roll call and the following Board Officers were present:
Leon R. Massey – President
Manuel E. DuQue, III – Vice President
Carroll Huggins – Secretary
Tama Shaw – Treasurer
Karol May – Past President

National Organization Representatives Present:
W.D. Powell, Jr. – NCAF
Carl Smith – Community Action Partnership (CAP)

State Association Representatives Present:
Ricky Pondexter – Arkansas
Phyllis Fry – Arkansas
Joe A. Martinez – Texas

State Organization Representatives Present:
Rose Adams – Arkansas
Michael Jones – Oklahoma
Stella Rodriguez – Texas

Guests Present:
Anthony Jenkins, Sr.
Veronica Freeman
Sally Fisher

Chairman Massey welcomed the board members and guests present and called for the guests to be introduced. Mr. Anthony Jenkins, Sr., Ms. Veronica Freeman, and Ms. Sally Fisher were introduced and welcomed. Ms. Phyliss Fry was welcomed as a new board member.

Mr. Huggins reported to President Massey that a quorum was present at this meeting after roll call was conducted.

President Massey asked that the agenda be approved. Mr. Manuel DuQue made a motion to approve the agenda. The motion was seconded by Ms. Karol May. Motion passed.

President Massey stated that there were two sets of minutes for approval, one was from the March 4, 2005 Business Meeting and one was the March 4, 2005 Board Meeting. Mr. Manuel DuQue made a motion to approve both sets of minutes. It was seconded by Ms. Tama Shaw. Motion passed.

President Massey asked for the financial report from Ms. Shaw. Ms. Shaw distributed the report and went over the packet. The report is attached: Balance Sheet as of September 30, 2005 $41,928.73 and the Profit & Loss net income was <$91.57> for the period January 1, 2005 – September 30, 2005.

Ms. Shaw also presented the FY 2004 Audit. The audit had no findings.

Mr. Carl Smith made a motion to approve the financial report and audit. It was seconded by Ms. Karol May. Motion passed.

President Massey discussed correspondence received since the last meeting. He received a letter from Ms. Jane Killen thanking the association for the $5,000.00 donation to the Louisiana Hurricane Relief effort.

Ms. Rose Adams gave a Conference Overview. She also said that 122 had registered to date and had a wonderful conference planned.

Under Old Business Mr. Carl Smith made a motion to select Ms. Karol May as chair for the Professional Development Committee and Mr. Bill Powell as chair for the Marketing & Publicity Committee. The motion was seconded by Mr. Manuel DuQue. Motion passed.

Under New Business five items were discussed and three voted on. Ms. Rose Adams made a motion to ratify the $5,000.00 contribution to the Louisiana State Association to help with relief efforts due to Hurricane Katrina. The motion was seconded by Mr. Bill Powell. Motion passed. Chairman Massey reported on his on-site visit to the Baton Rouge, LA Shelter following Hurricane Katrina. A motion was made by Mr. Bill Powell to approve an Audit Engagement Letter for FY 2005 with Saunders & Associates. The motion was seconded by Mr. Manuel DuQue. Motion passed. After much discussion Mr. Carl Smith made a motion to have one planning meeting and one conference meeting per year. The motion was seconded by Ms. Tama Shaw. Motion passed. A motion was made by Mr. Bill Powell to set the next conference date and place after coordination with the Texas Association. The motion was seconded by Ms. Tama Shaw. Motion carried. MOU Update was discussed with no action. Board members discussed Disaster Response in each state present. Louisiana reported poor response, Texas reported great, and Oklahoma reported good.

Under Committee Reports, Membership Committee reported current membership by state: Arkansas 16, Louisiana 43, New Mexico 8, Oklahoma 20, and Texas 44. The By-Laws Committee reported no changes. The Professional Development Committee has a new chairman as of today, Ms. Karol May. Items discussed under Marketing & Publicity Committee were designing a web page for Region VI CAA, establishing a newsletter and annual report. Mr. Bill Powell will be the new chairman. The Planning/Conference Committee discussed the planning meeting tentatively planned for March 2006 and the October 2006 conference in Ft. Worth, TX. Mr. Carl Smith made a motion to accept the committee reports. Mr. Carroll Huggins seconded the motion. Motion passed.

Under Regional Representative Reports Mr. Bill Powell, NCAF Representative reported that Mr. David Bradley would be present tomorrow to give a legislative update.

Mr. Carl Smith, CAP Representative stated that Mr. Bill Powell would continue to serve on the Awards for Excellence committee. Mr. Manuel DeQue is chairing the Head Start Taskforce. The 2006 CAP Conference is planned for Orlando, FL. CAP membership was 800 in 2005. He said that tomorrow is David Bradley’s birthday. He planned to get a cake and money tree to be presented tomorrow.

No items were discussed under Open Forum.

Chairman Massey called for a motion to adjourn. The motion was made by Mr. Carl Smith and was seconded by Ms. Tama Shaw. Motion carried.