COMMUNITY ACTION ASSOCIATION OF REGION VI BUSINESS MEETING
WOODWARD HOTEL & CONFERENCE CENTER
AUSTIN, TX
November 15, 2006, 9:00 AM

The business meeting was called to order by President Leon Massey. President Massey presented the slate of officers recommended by the nominating committee and board for the next two years:
1. President – Ms. Almetra Franklin (LA)
2. V. President – Mr. Johnny Bryant (OK)
3. Secretary – Ms. Jean M. Reynolds (LA)
4. Treasurer – Ms. Tama Shaw (TX)
A motion was made by Mr. Odell Gunter and seconded by Ms. Darlene Myers that the slate be elected by accumulation. Motion carried

Ms. Tama Shaw presented the 2006 financial report, 2005 audit report, and FY2007 budget. (Copies attached) A profit of $14,500.00 was made in Austin, TX; and $9,000.00 in N. Little Rock, AR. The recommended budget for next year is $31,150.00. A motion was made by Mr. Carl Smith and seconded by Ms. Almetra Franklin to approve the 2006 financial report, 2005 audit report and FY2007 budget. Motion carried.

The board of directors requested that the association make a donation to NCAF in the amount of $15,000.00. A motion was made by Mr. Brent Morey and seconded by Mr. Joe Martinez. Motion carried

Next Meeting: Oklahoma

President Massey thanked the association for their support during the last two years. He also commended the outgoing Secretary Mr. Carroll Huggins for his service to the association.

A motion to adjourn was made by Mr. Carl Smith and seconded by Mr. Carroll Huggins. Motion carried.

Respectfully submitted,
_____________________________________________________
R. Carroll Huggins, Secretary
Community Action Association of Region VI

COMMUNITY ACTION ASSOCIATION OF REGION VI BOARD MEETING
WOODWARD HOTEL & CONFERENCE CENTER
AUSTIN, TX
November 15, 2006, 9:00 AM

The meeting was called to order by President Leon Massey. Mr. Carroll Huggins conducted roll call and the following Board Officers were present:
Leon R. Massey-President
Johnny Bryant-Vice President
Carroll Huggins-Secretary
Tama Shaw-Treasurer

National Organization Representatives Present:
W. D. Powell, Jr.-NCAF
Carl Smith-Community Action Partnership (CAP)

State Association Representatives Present:
Ricky Pondexter-Arkansas
Phyliss Fry-Arkansas
Almetra Franklin-Louisianna
Karen Nichols-Oklahoma
Neil Montgomery-Oklahoma
Joe A. Martinez-Texas

State Organization Representative Present:
Michael Jones-Oklahoma
Stella Rodriguez-Texas

Guests Present:
Georgia Forthum-Oklahoma
Odell Gunter-Oklahoma

Chairman Massey welcomed the board members and guests present and called for the guests to be introduced. New board members Mr. Johnny Bryant, Ms. Karen Nichols, and Mr. Neil Montgomery were introduced and welcomed. Guests were former board members.

Mr. Huggins reported to President Massey that a quorum was present at this meeting after roll call was conducted.

President Massey asked that the agenda be approved. Mr. Ricky Pondexter made a motion to approve the agenda. The motion was seconded by Ms. Tama Shaw. Motion passed.

President Massey asked that the minutes of the April 26, 2006 board meeting be approved. Ms. Tama Shaw made a motion to approve the minutes. It was seconded by Mr. Neal Montgomery. Motion passed.

President Massey asked for the financial report from Ms. Shaw. Ms. Shaw distributed the report and went over the packet. The report is attached: Total Asset $74,998.51 and Net Income $30,339,45. Ms. Shaw also presented the 2005 audit. Mr. Bill Powell made a motion to approve the financial report and audit. It was seconded by Ms. Almetra Franklin. Motion passed.

Ms. Tama Shaw presented the FY2007 Budget for review and approval of the board. A motion was made by Mr. Bill Powell and seconded by Ms. Almetra Franklin. Motion passed.

The board was asked to ratify purchase of $600.00 ad for CAP Annual Convention Program. Motion was made by Mr. Carroll Huggins and seconded by Mr. Ricky Pondexter to ratify purchase of the $600.00 ad. Motion carried.

Ms. Tama Shaw reported that Cathy McDowell was retiring from her agency and would be willing to continue to do bookkeeping for CAA of Region VI for the same as we are paying HCCAA now. Mr. Bill Powell made a motion and seconded by Ms. Almetra Franklin to hire Cathy McDowell as Bookkeeper. Motion carried.

Discussion of a donation to NCAF was held. A motion by Mr. Carl Smith and seconded by Mr. Bill Powell to donate $15,000.00 to NCAF. Motion carried.

Ms. Tama Shaw presented an audit engagement letter for 2006 by Saunders & Associates for consideration of the board. A motion was made by Ms. Almetra Franklin and seconded by Mr. Bill Powell to approve audit engagement letter. Motion carried.

President Massey presented a plan for consolidated membership recruitment between CAA of Region VI and State Associations. A motion was made by Mr. Carroll Huggins and seconded by Ms. Almetra Franklin to approve the agreement. Motion carried.

Under Committee Reports President Massey reported on the CAA of Region VI Executive Board Meeting held at Lindsey’s Resort in Heber Springs, AR on November 1-2, 2006:

ACTION/TALKING POINTS:
• KEY FACTORS FOR SUCCESS
1. PLANNING
2. PASSION
3. PERSERVERANCE
• NOMINATING COMMITTEE’S REPORT
OFFICERS FOR THE NEXT TWO YEARS
1. President – Ms. Almetra Franklin (LA)
2. V. President – Mr. Johnny Bryant (OK)
3. Secretary – Ms. Jean M. Reynolds (LA)
4. Treasurer – Ms. Tama Shaw (TX)

• PURPOSE OF REGION VI
“To support all CAAs and coordinate activities between Region VI and National organizations and to present a unified voice for Region VI at the National, State, and local level.”

• DEVELOP A CONSOLIDATED MEMBERSHIP SOLICITATION FORM THAT WOULD INCLUDE BOTH STATE AND REGIONAL MEMBERSHIP.

• LET THE STATE ASSOCIATION EXECUTIVE DIRECTORS AND STATE PRESIDENTS MAKE UP THE “PLANNING COMMITTEE FOR REGION VI.”

• ENCOURAGE CORPORATE MEMBERSHIP THAT WOULD INCLUDE NON-CAAs AND NON-VOTING MEMBERS.

• REGION VI WEB SITE
1. Each State will be encouraged to contact Michael Jones/Bob Brandenburg regarding: new programs and opportunities that CAAs are engaged in at the Local level.
2. Post Region VI newsletter once it is developed.
3. Notify all CAAs informing them of the Web Site (www.caaregionvi.org)

• TRAINING FOR NEW DIRECTORS.

• MS. TAMA SHAW’S AGENCY “HILL COUNTRY CAA” WILL CONTINUE TO PROVIDE FINANCIAL RECORD KEEPING FOR THE ASSOCIATION.

• COMMITTEES
1. Executive (Standing)
2. Planning (Standing)
3. Membership (Standing)
4. By-Laws (Standing)
5. Marketing/Communication (Ad Hoc)
6. Disaster (Ad Hoc)
7. Professional Development (Ad Hoc)
The group discussed having State Association Presidents serve on the above cited committees.

• IDEAS TO IMPROVE THE IMAGE OF REGION VI
1. Web Page
*Quarterly professional flyers
*Video for Region VI as part of our web page
*Newsletter posted on the web page
2. Involve State Associations (more)
3. Develop a Mentors Program for new Executive Directors
4. Build on web site
5. Seek Grant funds from OCS/State Associations for targeted training; i.e.; Head Start, Weatherization, LiHEAP.

President Massey led discussion about our current committee structure. The Executive Committee recommended that the Executive, Planning, Membership, and By-Laws remain as standing committees. The Marketing/Communication, Disaster, Professional Development and any new committees would be AD HOC. They also recommended having State Association Presidents serve on the committees. A motion was made by Ms. Tama Shaw and seconded by Ms. Almetra Franklin to approve the Executive Committee recommendations. Motion carried.

Nominations for Officers of the Board: Ms. Almetra Franklin-President; Mr. Johnny Bryant, Vice-President; Ms. Jean M. Reynolds-Secretary; Ms. Tama Shaw-Treasurer; Mr. Bill Powell-NCAF Representative; and Mr. Carl Smith-Region VI CAP Representative. A motion was made by Mr. Odell Gunter and Mr. Ricky Pondexter to recommend this slate at the CAA of Region VI business meeting. Motion carried

Under Membership it was reported that we have 101 memberships. It was recommended that we run someone from Region VI for CAP offices. Lack of membership in New Mexico and region wide was discussed. We need to encourage each state association to promote regional membership. A motion was made by Mr. Odell Gunter and seconded by Mr. Bill Powell to send and pay expenses of the CAA of Region VI President to New Mexico to attend their state meeting to promote CAA of Region VI membership. Motion carried.

By-Laws – No Change.

Professional Development – No Report

Planning/ Conference - Ms.Tama Shaw: Thank Michael Jones and Oklahoma for the new web site. No change to agenda. One speaker cancelled at last minute. Two state CSBG offices responded. Will conduct 50/50 fundraiser. Market place items will be on sale. Theme bag silent auction. Great door prizes. Social Thursday evening with hors d”oeuvres, cash bar, and karoke. Breakfast $10.00. Four One-Hundred dollar give-a-ways. Officers at head table. Thank you to Stella, Laurie and the planning committee.

NCAF- Mr. Bill Powell: Economic Development Conference went well last week. Up coming Energy Conference in Florida with David Bradley. Region VI has been very responsive to calls for funds.

CAP- Mr. Carl Smith: Fall Management Conference December 6-8, 2006 in San Antonio, TX. No new director as of yet. Plan to advertise again. Last CAP Board meeting October 1, 2006. Discussed Executive Committee Meeting at Heber Springs, AR.

A motion was made by Ms. Almetra Franklin and seconded by Mr. Ricky Pondexter to accept the committee reports. Motion carried.

Other Business / Announcements: Manuel DuQue lost court battle in Louisiana. Court ruled that he was a state employee. County Commissioners will be liable for all lost funds. September 12, 2006 court ruled all Louisiana CAP employees are public employees.

Next Meeting: Oklahoma

A motion to adjourn was made by Mr. Carl Smith and seconded by Mr. Carroll Huggins. Motion carried.

Respectfully submitted,
_____________________________________________________
R. Carroll Huggins, Secretary
Community Action Association of Region VI